Lodgement requirements

Lodgement requirements

Follow our Bulk Mail lodgement requirements to help your business qualify for the best pricing options.

If Bulk Mail isn’t submitted correctly, it can result in reclassification to an applicable Letter Domestic Product (LDP) mail rate across the total lodgement.

Lodgement of Bulk Mail requirements:

To make Bulk Mail lodgements, you will need to provide a Lodgement Data File to accompany each physical Adcard, PrintPost, VolumePost and GoFlexible lodgement via Lodgement Manager.

The Lodgement Data File requires the physical addresses of customers receiving mail within the lodgement. It’s important to note that if the Lodgement Data File is uploaded correctly, no identifiable customer data will be shared with NZ Post.

The Lodgement Data File can be either a Tab or Comma delimited file (CSV) with up to six columns of address with a postcode field and count. A layout example of the required Lodgement Data File layout can be found at Zonal Pricing Lodgement Data File Layout Example (PDF - 93KB).

Once the Lodgement Data File has been uploaded into Lodgement Manager, along with normal lodging information (e.g. product and volume), the price will be calculated for the total lodgement.

Each New Zealand Post Bulk Mail service has different rates depending on the service you require. Please be aware product codes and mail rates may change if our Bulk Mail standards are not met.

Other Requirements:

• Minimum volume thresholds must be met depending on the New Zealand Post Bulk Mail service used - see our Bulk Mail services
• VolumePost must be trayed
• GoFlexible, and PrintPost lodgements must be either trayed or presented as 'bundles'
• Mail must be faced with the delivery address facing forwards, except for the last item which needs to be 'back-faced' so that the delivery address is still visible
• Mail must be labelled correctly
• The Statement of Accuracy identification number and percentage rating must be declared on the Statement of Posting for the declaration to be valid
• Ensure your Customer Agreement Code is populated on your Statement of Posting and/or Lodgement Manager. If a Code is not available, leave this field blank
• Mail must be lodged in ascending postcode order (applies to VolumePost, GoFlexible and PrintPost only)
• Mail must adhere to the thickness requirements depending on the New Zealand Post Bulk Mail service used - see our Bulk Mail services
• PermitPost indicia must be present and correctly positioned on the envelope
• Address and envelope layout standards must be met
• The recorded lodgement time must match the Product Code used
• VolumePost must be flexible enough to go through the sorting machines. Please ensure each mail item and its contents can be bent around a 280mm diameter circular cylinder (i.e. approximately 180 degrees)
• GoFlexible and PrintPost have different rigidity requirements - please refer to the Envelope Layout Standards for more information.