The goal of this New Zealand Post Group Supplier Code of Conduct is to positively influence the supply chain. This means enabling and supporting suppliers to review their current approach to sustainability and make tangible improvements that will benefit their business, and ours, as well as society and the environment.
Our Supplier Code of Conduct outlines the expectations we have of all our suppliers, and their suppliers or sub-contractors:
1. Ethical Business
We expect our suppliers to:
- conduct their business activities with integrity and in accordance with all applicable laws, regulations and ethical standards of the country where they are doing business. This includes but is not limited to – competition and fair trading laws, insider trading laws, environmental laws and regulations, and anti-corruption laws of countries where it does business;
- not engage in any form of corruption including bribery, facilitation payments, extortion, money laundering or other illegal or unethical gratuities;
- be transparent about their practices and actively engage sustainable policies and processes.
2. Human rights and labour standards
We expect our suppliers to:
- adhere to international human rights standards in their workplace and monitor and address these standards within their supply chain – for example employment practices, human rights, discrimination, harassment, equal opportunities, and global labour standards;
- comply with New Zealand employment standards and maintain a workplace that is free from unlawful discrimination;
- ensure employees are treated equally in regard to recruitment, advancement, job training and salary, regardless of gender, age, race, ethnicity, religion, disability or other distinguishing characteristics;
- respect employees' right to freedom of association and collective bargaining and negotiation on key conditions of employment;
- comply with legal requirements on working hours, including minimum wage, overtime and maximum hours.
- comply with anti-slavery laws and policies, including using all reasonable endeavours to ensure no form of forced labour, slavery or servitude is used within any part of the supply chain.
- maintain policies and procedures that are designed to ensure the supplier’s compliance with applicable anti-slavery laws and take reasonable steps to encourage sub-contractors to do the same.
3. Health and Safety, and Security
We expect our suppliers to:
- ensure that all employees, agents and sub-contractors comply with regulatory and statutory requirements in relation to workforce and health and safety policies;
- provide policies and procedures for health and safety which meet legal requirements, and commit to continuous improvement of occupational health and safety;
- ensure sufficient training and protection for employees to provide a safe and secure workplace;
- adequately protect any information, assets, tools and materials provided by New Zealand Post and return these promptly when requested.
4. Environmental Management
We expect our suppliers to:
- comply with all applicable laws, regulations and standards of the country where they are doing business;
- conduct their business and operations in a way that minimises their impact on the environment;
- encourage their suppliers and sub-contractors to comply with the principles of this Supplier Code of Conduct;
- adopt practices that deliver benefits to their own operations and supply chains, and improve their and our sustainable performance over time;
- actively participate in projects that contribute towards making a difference to the environment
5. Corporate Social Responsibility
New Zealand Post encourages its suppliers to be good corporate citizens and contribute positively to their communities.
We expect our suppliers to:
- pay their subcontractors promptly;
- consider including local, Maori, Pasifika or Social Enterprise businesses to deliver the contract.
6. New Zealand Post Group Requirements
Suppliers are expected to maintain and be able to provide New Zealand Post with documentation which demonstrates compliance to this Supplier Code of Conduct.
We reserve the right to audit compliance to these guidelines in accordance with criteria formulated by us. If a supplier does not meet our expectations, we will work with our suppliers to address the findings through remedial actions.
October 2021: This is the current Supplier Code of Conduct. Updates may be made from time to time and will be made available on our website www.nzpost.co.nz.